2016-2017 Catalog

Financial Aid

Philosophy and Promise

Holy Names University's financial aid philosophy is to provide federal, state, and institutional funding to make obtaining a college degree as affordable as possible. We aim to help students learn and grow academically and personally through affordable access and financial learning experiences. Our financial aid promise is to provide easily accessible official aid information as soon as possible, and to provide estimations or easily accessed tools to estimate aid when we can’t. Official and guaranteed aid information will be provided when we have the necessary information, but we provide our net price calculator on our website and we will meet with you personally any time to counsel you in your enrollment decisions and for four-year college financial planning.

Holy Names University is committed to your success, and we put money behind our commitment. In fact, almost 100% of our traditional students receive financial aid from us that recognizes their unique talents and potential for success – it’s what we call the HNU Experience.

Financial Aid Process

Financial need is the difference between the cost of attending a particular university or college and the total amount a student and their family can be expected to provide for educational expenses. Educational expenses include tuition, fees, books, transportation, and personal and living expenses.

Financial assistance in the form of loans, grants, scholarships and work-study employment is available to qualified students who show demonstrated need on the FAFSA.

The Office of Student Financial Assistance evaluates each applicant's particular financial situation and identifies a financial aid package that will meet the need to the extent that available funds allow. Holy Names University strives to meet the demonstrated financial need of each qualified student with a program of work, loans, grants and scholarships to the extent possible.

Eligibility

To be eligible to receive financial aid, a student must:

  1. Be a U.S. citizen or permanent resident (except for international scholarships).
  2. Be enrolled as a full-time student (traditional undergraduate program) or at least part time (adult, credential, certificate, and graduate programs).
  3. Have a high school diploma or equivalent for traditional undergraduate.
  4. Maintain satisfactory academic progress towards graduation and maintain a minimum cumulative GPA as required.
  5. Be registered for the draft with the Selective Service if the student is male, at least 18 years old,  born after December 31, 1960 and not a current member of the active armed service.
  6. Not be in default on any Title IV loans or owe repayment on any Title IV grant.

Priority in awarding is based upon the timely filing of all required applications, supporting documents and notification of admission to the University. Most awards (scholarships, grants, loans) are disbursed in two equal installments, which are credited directly to the student’s account. Most financial awards are eligible for renewal based on program guidelines and an annual application must be submitted.

Determining of Need

Financial need is calculated by information the student provides on the Free Application for Federal Student Aid (FAFSA). This standard form, used nationwide in higher education, gathers information on the family’s financial situation— their income and assets. Other requested information includes the number of family members and the number of family members in college. The results of this calculated assessment is what is commonly referred to as the Expected Family Contribution or (EFC). The EFC is subtracted from the cost of attendance and the result is a calculation of the student’s “financial need”. Aid eligibility at Holy Names University is a function of both our cost of attendance and your expected family contribution. 


Application Process

Application Process

For federal, state, and institutional aid you will need to:

  1. Complete and submit the Free Application for Federal Student Aid (FAFSA).
  2. Submit the appropriate Federal Verification Worksheet.
  3. If required for verification, complete IRS Data Retrieval or IRS transcript.
  4. Applicants for all Cal Grant programs must also file a verified grade point average (GPA) with the California Student Aid Commission no later than March 2nd and have the FAFSA completed by March 2nd.
  • OPTION 1: Obtain a GPA Verification Form, have it certified by a school official at the current school attended and send it to the California Student Aid Commission. Photocopy the form prior to mailing and obtain a proof of mailing for verification purposes. Home schooled students will need to send SAT or ACT scores to the California Student Aid Commission before March 2nd.
  • OPTION 2: Many high schools and colleges will file (with a signed release) a student’s verified GPA with the Commission in roster form. This option should be verified with each institution.

FINANCIAL AID AWARDS

Once all applications and supporting documents are received (which includes the results of the FAFSA), a financial aid award will be offer to the student.

New Students

January applicants can expect to receive a notice instructing them where to retrieve their award by mid March. Be aware, the “wait period” between application and award lengthens the longer one waits to complete financial aid paperwork.

Continuing Students

Continuing students have to enroll in required units (traditional undergrad = 12+ units, adults = 6 units, credential = 6 units, certificate = 6 units, and graduate = 4.5 units) and have a completed FAFSA. Students will be notified of their financial aid offer through an e-mail. Students can expect financial aid packages for the new academic year from April to August. Award letters do not required student's signature. However, if student wants to reduce aid, such as loans, then student must make adjustment on the award letter, sign the award letter, and return to the Student Financial Assistance office by August 1st.

Verification

Verification is the process of confirming the accuracy of information reported on the FAFSA. All students selected for verification by the Federal Government are required for verification at Holy Names University. A student required for verification will need to submit a Federal Verification Worksheet and complete IRS Data Retrieval or IRS transcript. This process is required of Holy Names University by the Federal Government in order to help maintain the integrity of the Federal Student Aid program.

Online Awards

Award letters contain confidential information and are located on Netpartner’s secure site. In order to keep the site secure, students are not to share their password with anyone. 

Financial Aid Programs

Financial aid is money provided from federal and local governments, independent, and private organizations and from funds set aside by the University to assist families in meeting the costs of higher education. Most opportunities for financial assistance fall into either of two categories: “merit-based aid” and “need-based aid.” “Merit-based” scholarships are granted based on a student’s achievements or promise of achievement in several areas including, but not limited to, academics, music and athletics. “Need-based” aid, as the name implies, requires that the student and their family demonstrate a financial need in meeting college costs. Simply stated, financial need is the difference between the amount a family is expected to contribute and the actual amount to attend college. In most cases the amount of financial aid offered will be based on a combination of factors involving both types of aid. Once application materials are received, students are assigned counselors to assist them through the financial aid process. New students continue to work with their Admissions counselors while continuing students are assigned a counselor from the Student Financial Assistance Office (Financial Aid Office). 

Grants

Grants      
Pell Grant Federal program, based on need. Annual FAFSA required.  Up to $5815
FSEOG Federal program, based on need. Also must be eligible for Pell Grant. Annual FAFSA required. Up to $1,000 per year
Cal Grant Awarded to low and middle income California residents. Based on need and GPA. GPA verification and FAFSA required by March 2. After student is awarded, FAFSA is evaluated to meet income and asset ceiling for renewal of grant. $9084 to $10740
Veterans Benefits The University's VA certification officer assists veterans, their dependents, and service personnel in obtaining educational benefits from the Veterans Administration.  
Varies

Loans

Loans     
Subsidized Federal Stafford Loan Need-based, fixed rate, low-interest student loan in which the government pays the interest while the student is enrolled at least half-time (6 units). Loan is deferred until 6 months after the student graduates or drop below half-time. Up to $3500 (FR),
$4500 (So),         $5500 (Jr. and Sr.)
Unsubsidized Federal Stafford Loan Fixed rate, low interest student loan in which interest accrues while the student is enrolled at least half-time (6 units). Loan is deferred until 6 months after the student graduates or drops below half-time. Up to $3500 (FR),
$4500 (So),         $5500 (Jr. and Sr.)
Plus Loan For parents of dependent students, credit check required, student must be enrolled at least half-time(6 units). Loan can be deferred or payment can start immediately.
Up to cost of attendance
Grad Plus Loan
Available to qualifying graduate students, credit check required, can borrow up to the full cost of attendance, less other aid received. Holy Names University requires that you apply for financial aid before you apply for a Grad PLUS loan.
Varies
Private Loan Available list of lenders to choose from with varying interest rates, policies, requirements. Loan is credit based, may need a cosigner if credit is not strong enough. Varies
Emergency Short-Term Loans
$150 maximum for personal expenses. Funded through donations to the Holy Names University Student Emergency Loan Fund. Based on need

Employment

Awarded to full time students based on financial need and academic qualification. Students work in part-time jobs either on-campus or off-campus. Depending on experience, wage, and department budget, most students work between 2 to 20 hours per week. Wages start at minimum wage. Often, these jobs complement students’ educational and career objectives, providing them with valuable vocational and technical experience. These programs offer many opportunities for employment which are sure to enhance a resume upon graduation. Funding for both programs is limited. Student applies through the FAFSA and the Student Financial Assistance Office/Student Success and Retention Office. Jobs are posted online at HNU’s CareerBeam.

Scholarships

Holy Names University awards a number of scholarships each year from university funds. Awards are generally made based on some combination of need plus academic merit and/or leadership qualities.

In addition, the university makes available information on scholarships from organizations outside of the institution. Contact your Student Financial Assistance Counselor for assistance in researching and applying for other scholarships.

SCHOLARSHIPS

Marie Durocher Scholarship  Competitive scholarship awarded to full-time incoming freshman. Applicants must have a high school GPA of 3.7 or higher. Award is renewable with a college GPA of 3.7 Up to cost of tuition 
Merit Scholarship  Awarded to traditional, full-time students based on GPA Varies
HNU Grant  Based on Need Varies
HNU Founder’s Grant  Awarded to new students who will be living on campus Varies
Music Scholarship  Awarded by the Music Department to students who demonstrate superior music ability and who are committed to Holy Names University and the ministry programs. Annual audition is required. Varies
Choir Scholarship  Awarded by the Music Department to students who are registered for the Choir class, attend classes, and are active participants in campus events Up to $1000
Athletic Scholarship  Awarded by the Athletic Department based on talent Varies
Logan Scholarship  Applicants must have intention to teach in a public school or organization 25% to 35% reduction in tuition costs
Catholic High School Scholarship  Awarded to high school students who are graduates of Bishop O'Dowd, Holy Names, St. Joseph, or St. Elizabeth high schools Up to $5000

Satisfactory Academic Progress (Financial Aid)

Each student must maintain a cumulative grade point average (GPA) of 2.00 or higher for each semester of attendance. Cumulative GPA is based on institutional credit hours only. A student must also complete 67 percent of the institutional units he/she has attempted. For example, a student who attempts 12 credit hours for a semester must complete 9 of those credit hours. Satisfactory Academic Progress is reviewed each semester. A student must also demonstrate progress toward graduation. The time-frame in which a student finishes his/her degree cannot exceed 150 percent of the published length of the program. For example, for an academic program with a program length of 120 units, the time-frame of completion cannot exceed 180 units. Part-time students must also complete 67 percent of their attempted units. “F” grades, incompletes, withdrawals, "FN" grades, and “no credit” marks affect your GPA as outlined in this catalog. Graduate students are required to complete each semester with a cumulative GPA of 3.00.

Evaluation of Student’s Progress

GPA and unit evaluation is done at the end of each semester. If either of the criteria are not met at their times of evaluation, the student will be notified of his/her failure to meet the qualifications and the student will be placed on Financial Aid Warning.

Financial Aid Warning for Failure to Meet the GPA Requirement

If an undergraduate student is put on Financial Aid Warning for failure to meet the cumulative GPA requirement, the student has one semester to receive a cumulative GPA of 2.00. The student must maintain a 2.00 cumulative GPA for one semester before being removed from Financial Aid Warning.

If a graduate student is put on Financial Aid Warning for failure to meet the cumulative GPA requirement, the student has one semester to receive a cumulative GPA of 3.00. The student must maintain a 3.00 cumulative GPA for one semester before being removed from Financial Aid Warning.

If, at the end of the semester during the Financial Aid Warning period, the student does not receive a cumulative GPA of 2.00, the student will have all financial aid suspended until they have met the 2.00 cumulative GPA requirement. Student will receive a disqualification letter. After maintaining a 2.00 cumulative GPA for one semester, the student will again be eligible for financial aid. If a student is academically (not financial aid) suspended, the student must complete the readmission procedures for an academically disqualified student as outlined in the student catalog. The student must then meet the 2.00 cumulative GPA requirement for one semester before that student will be eligible for financial aid. After such a time as the requirements have been met, the student may again apply for financial aid.

If a graduate student does not meet the cumulative GPA of 3.00, they will receive a disqualification letter as well. The requirement to get financial aid reinstated is to meet the cumulative GPA of 3.00. The student may apply for financial aid again.

Financial Aid Warning for Failure to Meet the Unit Requirement

If, at the time of the unit evaluation, a student has failed to complete 67 percent of the attempted units, they will be placed on Financial Aid Warning and will be notified of the failure to meet the requirements. That student will have one semester in which to improve this percentage. If, by the end of that semester, the student has not completed 67 percent of the cumulative attempted units, that student will have all financial aid suspended until such a time as they have met the requirement. The student may again apply for financial aid after requirements have been met.

Appeal

A student may appeal this suspension by presenting a letter of appeal to the Student Financial Assistance Office (Financial Aid). The appeal must include why you have failed to meet Satisfactory Progress. It must also include what has and will change in order for you to achieve Satisfactory Progress by the next semester. Cases of extreme illness or death in the family will be taken into consideration. The Student Financial Assistance Office (Financial Aid) will notify the student as to the final decision. An approved appeal will grant the student one semester of probation in which they will still be eligible to receive Financial Aid. If, at the end of this probation period, Satisfactory Progress is not met, the student will be placed on Financial Aid suspension until such time as the student has met the requirements. 


Sample Student Budget

The following sample budget may be used as a guide in estimating college expenses for the purposes of financial aid.

Holy Names University Undergraduate Student Budget 2016-2017

Living on Campus Living off campus
(Independent or Dependent)
Tuition and Fees (24-36 credits) $37,074 $37,074
Books and Supplies $1,792 $1,792
Rent/Food/Utilities $12,434 $13,500
Transportation $838 $1,242
Personal Items $2,332 $2,916
TOTAL (2015-2016) $54,470 $56,524

Undergraduate Enrollment Status per Semester:

12-18 or more credits per semester = full-time undergraduate status

9-11 credits per semester = 3/4-time undergraduate status

6-8 credits per semester = half-time undergraduate status

5 or fewer credits = less than half-time status

Graduate Enrollment Status per Semester:

9 or more credits per semester = full-time graduate status

4.5 credits per semester = half-time graduate status

Additional Allowances:

Dependent care and/or childcare may be added. These are restricted to costs directly resulting from the student's attendance at college. Additional budget adjustments can be made with proper documentation or expenses.

Right to Make Changes

Holy Names University reserves the right to make changes in procedures, policies and charges related to its tuition and aid programs. Announcements concerning changes are made available in the Student Resource Center.