2018-2019 Catalog

Academic Progress and Status

To be in good standing, an undergraduate student must maintain a minimum cumulative and semester grade point averages of 2.0. Failure to do so may result in Academic Warning, Probation, or Disqualification from Holy Names University. The Academic Affairs Office notifies each student who is on academic warning or probation or is academically disqualified. All students are encouraged to seek assistance when their grades are not satisfactory. Academic advisors, faculty, peer advisors, and student affairs staff are available to assist students.

Semester Progress Notification

Academic staff collaborate with faculty to monitor the academic progress of HNU students. Students may receive a Semester Progress Report from their professor indicating satisfactory of unsatisfactory progress. Follow up communication informs the student as to how the university can provide support in their academic pursuits.

Undergraduate Academic Warning

Undergraduate students who earn less than a 2.0 grade point average in any semester but maintain a cumulative grade point average of 2.0 or higher will receive a notice of Academic Warning from the Academic Affairs Office. The purpose of such a notice is to alert the student of the need to take immediate measures to improve academic performance. Failure to clear Academic Warning will result in being placed on Academic Probation.

Undergraduate Academic Probation

Undergraduate students will be placed on Academic Probation if:

  1. they fail to clear Academic Warning status receiving a second semester grade point average below 2.0, receive two F grades, or
  2. their cumulative grade point average falls below 2.0.

During the probation period, students should not take more than 12-14 units, Students may also be asked to curtail cocurricular and leadership activities. Such limitations may necessitate attendance at one or more summer sessions, or require an extra term for graduation. A student who remains on probation for two consecutive semesters will be subject to Academic Disqualification.

First Term Academic Probation is due to a cumulative GPA less than or equal to 2.0 and/or failure to clear prior Academic Warning Status. Second Term Program is most often the result of failure to clear First Term Academic Probation. As of Fall 2013, The Curriculum and Standards Committee voted that any student on Second Term Probation must take CALP 95, Academic Success Strategies.

Undergraduate Academic Disqualification

Undergraduate students will be subject to Academic Disqualification from further registration at Holy Names University if they meet any one of the following criteria:

  1. fail to clear probation for two consecutive semesters;
  2. earn a semester grade point average below 1.0;
  3. fail three or more courses in any semester.

Undergraduate Academic Reinstatement

Disqualified individuals may consider petitioning for reinstatement as a student of Holy Names University. To do this, individuals must write a letter directed to the Assistant Vice President for Academic Affairs indicating the intention to petition for reinstatement. The letter must also explain the academic and/or life circumstances that contributed to academic disqualification. Students may be asked to provide additional supporting documentation, such as a letter from a doctor indicating medical hardship. Petitions are strengthened by inclusion of a discussion of changes that have occurred since academic disqualification that would support future academic success at Holy Names University. One such indication is often the Dean’s request that the student take courses elsewhere that show progress toward the degree. The student should attempt to achieve an overall GPA of 2.0 when units and points from the transfer work are combined with the HNU units and points. Official transcripts of coursework completed in the interim at other institutions should be included with petitions for reinstatement. In evaluating a petition, Academic Affairs considers self-awareness, an understanding of the role of outside contributing factors, and commitment to future academic success to be important. Individuals are notified in writing of the outcome of their petition for reinstatement. When reinstatement is granted, students enter under reinstatement probation status in order to assist Academic Affairs in tracking their academic progress. Academic reinstatement is determined independently from reinstatement under Financial Aid or Student Accounts. Returning students work closely with the Academic Affairs Office, their advisor, and other staff and faculty to develop a reinstatement contract that maximizes their chance of successfully completing their academic goals. Reinstatement probation is cleared when the terms of the reinstatement contract are met.